15 October 2020

submission deadline for late-breaking abstracts

Call for late-breaking abstracts on COVID-19

As ESP and IAP strive to have the congress programme of this year’s joint meeting cover hot topics and latest research, they invite submissions of late-breaking research on COVID-19. The best abstracts will be selected for a dedicated COVID-19 oral free paper session.

“Late-breaking abstracts on COVID-19” allows for the submission of abstracts containing (non-)clinical data which were unavailable at the time of the abstract submission deadline (4 March 2020).


Deadline for late breaking abstract submission is 15 October 2020.


Guidelines for preparation and submission

Guidelines for preparation
  • Please choose a title that clearly indicates the content of the contribution.
  • Please avoid abbreviations in the title (exception: scientific terms). Abbreviations may be used in the text if they are defined when used first.
  • Please make sure to use proper English language.
  • Please refrain from spelling abstract titles and co-authors' names in capital letters.
  • The author‘s name (full first name, family name) and place of work (institution, city, country) should be indicated in the respective form fields, not in the abstract title.
  • Degrees, titles, street addresses and acknowledgements of support should be omitted in the abstract title and text.

To provide maximum information in the abstract please

  • state the specific background & objective of the study
  • state the methods used, if pertinent
  • summarise the results obtained
  • state the conclusions reached
  • ensure that the abstract does not contain spelling, grammar or scientific errors, as it will be reproduced exactly as submitted.
Guidelines for submission of congress abstracts
  • A maximum of 5 abstracts per author will be accepted for submission. Additional submissions will not be considered (without further notice).
  • An abstract which has been previously published cannot be submitted, unless there are new methods, findings, updated data or other acceptable reasons for submitting.
  • Abstracts are to be submitted in English, the official language of the 32nd Congress of the ESP/XXXIII International Congress of the IAP, should not exceed 250 words (in total) and be structured in the following specified subtitles: background & objective, methods, results and conclusion. Please stick to the indicated maximum amount of words in each section.
  • Authors need to select whether they are submitting a Case Report, a Case Report Series or Original Research. Case Reports should also be structured as much as possible following the aforementioned categories. If not possible, the authors should upload the abstracts using the most appropriate categories (in the respective text boxes in the submission form).
  • The abstract submission constitutes a formal commitment by the author to present the corresponding presentation in the session and time slot assigned by the Scientific Committee.
  • Changes in authorship should be communicated to the Congress and Exhibition Office at esp-iap-2020@cpo-hanser.de in order to ensure correct appearance in the printed programme. Changes will be accepted up until the submission deadline (4 March 2020).
  • Should the first author, who is considered the presenter, turn out to be unable to present his/her poster or have more than two presentations on one day, one of the coauthors should take over this responsibility. A change of the presenting author needs to be communicated to the Congress and Exhibition Office at esp-iap-2020@cpo-hanser.de and will only be processed after acceptance of abstracts. Presenter changes, which are being addressed to the Congress and Exhibition Office before the official acceptance notification, will not be considered.
  • Registration to the congress is mandatory to be able to present the abstract and get it published in the abstract book – and must be completed by 7 September 2020. If the speaker fails to register and pay before 7 September 2020, his / her abstract will be excluded from the scientific programme and publication in Virchows Archiv.
  • If a delegate has registered upon the condition that his / her abstract is accepted and the abstract is rejected, the registration fee will be refunded. The acceptance of abstracts by the Scientific Committee does not imply any financial assistance or fee reduction.
  • Notification of acceptance or rejection by the Scientific Committee will be emailed to the first author. Detailed information in which format the abstract is accepted (oral or poster presentation or E-Poster), guidelines and recommendations for each abstract type as well as time allotment, date, hour, and venue will be sent in due time to registered first authors.
Guidelines for submission of late breaking abstracts on COVID-19
  • Authors should submit only 1 abstract on COVID-19 for late breaking submission. Authors who have already submitted the allowed maximum of 5 abstracts may submit a 6th abstract on COVID-19.
  • An abstract which has been previously published cannot be submitted, unless there are new methods, findings, updated data or other acceptable reasons for submitting.
  • Abstracts are to be submitted in English, the official language of the 32nd Congress of the ESP/XXXIII International Congress of the IAP, should not exceed the individual word counts and be structured in the following specified subtitles: background & objective (40 words), methods (60 words), results (110 words) and conclusion (80 words). Please stick to the indicated maximum amount of words in each section.
  • Authors need to select whether they are submitting a Case Report, a Case Report Series or Original Research, where applicable. Case Reports should also be structured as much as possible following the aforementioned categories. If not possible, the authors should upload the abstracts using the most appropriate categories (in the respective text boxes in the submission form).
  • The abstract submission constitutes a formal commitment by the author to present the corresponding presentation in the session and time slot assigned by the Scientific Committee.
  • Changes in authorship should be communicated to the Congress and Exhibition Office at esp-iap-2020@cpo-hanser.de in order to ensure correct appearance in the printed programme. Changes will be accepted up until the submission deadline (15 October 2020).
  • Should the first author, who is considered the presenter, turn out to be unable to present his/her poster or have more than two presentations on one day, one of the coauthors should take over this responsibility. A change of the presenting author needs to be communicated to the Congress and Exhibition Office at esp-iap-2020@cpo-hanser.de and will only be processed after acceptance of abstracts. Presenter changes, which are being addressed to the Congress and Exhibition Office before the official acceptance notification, will not be considered.
  • Registration to the congress is mandatory to be able to present the abstract. All accepted abstracts will be included in an online publication which is a supplement to the congress programme.
  • If a delegate has registered upon the condition that his / her abstract is accepted and the abstract is rejected, the registration fee will be refunded. The acceptance of abstracts by the Scientific Committee does not imply any financial assistance or fee reduction.
  • Notification of acceptance or rejection by the Scientific Committee will be emailed to the first author. Detailed information whether the abstract is accepted as well as time allotment, date, hour, and venue will be sent in due time to registered first authors.


You need further assistance?

Please contact us:


CPO HANSER SERVICE GmbH

Office Berlin
Paulsborner Str. 44
14193 Berlin, Germany

Phone: +49 30 300 669 0

esp-iap-2020@cpo-hanser.de
www.cpo-hanser.de