FAQs - ESP/IAP Congress goes virtual

Congress Registration

I am registered for the meeting and plan to participate in the virtual congress. What do I need to do?

Your existing registration will be carried forward. Reduced registration fees for the virtual congress will be published shortly and you will be notified accordingly. No further action is needed at this stage.

I am registered for the meeting and do NOT plan to participate in the virtual congress. What do I need to do?

Any existing registrations will be carried forward to the virtual congress. But if for any reason, you no longer wish to attend, a full reimbursement will be made. Please send a respective e-mail to esp-iap-2020@cpo-hanser.de.

Will the planned programme change?

The meeting will be largely as currently planned, including Keynote Lectures and Special Sessions. The availability of all planned contributors will be ascertained, and any necessary changes will be made as required.

We are planning to incorporate a session on COVID-19 pathology and will open a separate abstract submission process for this purpose. More information will be published shortly via a newsletter and in the "Abstracts" section of the congress website.

An updated version of the preliminary programme will be published shortly.

Group Registrations

How are group registrations treated?

We will transfer group registrations to the virtual congress as well. If your registration has been arranged by a company, please contact the company. Group coordinators will be contacted via separate e-mail by CPO HANSER SERVICE.

Accommodation and Travel

I have booked accommodation for the meeting, how do I cancel my booking?

If you have booked your hotel for the August/September dates through the ESP/IAP congress website, we have cancelled your room for you free of charge. 

If you have made independent hotel bookings, please contact the hotel as soon as possible.

Most of the hotels should be accommodating if you communicate that the reason for your cancellation is the use of the SEC as a field hospital.

I have booked travel for the meeting, how do I cancel my booking?

You should contact your airline or travel agent. Most companies are providing refunds or vouchers in case of cancellation.

Invited Speakers, Presenters, Abstract Submitters and Bursary Applicants

I have been invited to speak at the meeting. What shall I do?

If you still plan to attend on the rescheduled dates, no further action is required. If you are unable to participate virtually (further details to be communicated shortly), please contact the Congress Secretariat at esp-iap-2020@cpo-hanser.de but also copy in the conveners of your session(s).

I have submitted an abstract for the meeting. Will my research still be considered for the virtual event?

Authors of accepted abstracts will be given the opportunity to present their work as communicated in the abstract notifications - and will soon be contacted with further details.

I have applied for a bursary: will this still be available?

Yes, all bursary applications have been processed in the usual way and successful applicants have been notified. All awardees have been registered free of charge for the virtual meeting in December as before.

CME Accreditation

Will the virtual event be CME accredited?

An application will be made to the UEMS EACCME for accreditation of this event.

It is expected that the virtual congress will be granted a similar amount of CME credits as former live ESP congresses.

Congress Sponsors and Exhibitors

I am a confirmed sponsor/exhibitor of the congress. What do I need to do?

For organisers of satellite symposia:
Satellite symposia will take place as originally booked - details will be confirmed in close collaboration between CPO HANSER SERVICE and the sponsors.

For exhibitors:
There will be a virtual exhibition. Virtual exhibition packages are currently being finalised and the package equivalent to the live booth you have booked, will be shared with you in due course.

For any questions related to the virtual congress, please contact our Sponsporing & Exhibition Team at esp-iap-2020@cpo-hanser.de.