General Conditions

The European Society of Pathology (hereafter named ESP) has commissioned CPO HANSER SERVICE with the organisation and execution of the conference. The registration for the conference and the confirmation thereof forms a contract between the conference attendee and the ESP regarding attendance at the conference. This contract is based on the following General Terms and Conditions.

Registration fees for the ESP Congress 2010

Attendance at the congress is subject to a registration fee. The Slide Seminars will take place within the framework of the ESP Congress. A separate registration fee will be charged for those seminars in addition to the conference fee.
Registration for the conference and booking of services are binding for the attendee.
The fees must be paid in advance on the dates specified. Any bank charges will be charged to the payer.

Cancellation of Congress Attendance

In the event that the attendance at the congress and the Slide Seminars is cancelled by 31 March 2010, the registration fee minus a processing fee of EUR 100 will be refunded.
The attendee will have the option to prove that the expenditure for processing is less than EUR 100. No refund will be made if the registration is cancelled at a later date. Please notify the conference office of your cancellation in writing.

Programme Changes

The ESP reserves the right to make any necessary changes to the programme at short notice. There will be no pro rata refund of registration fees for cancelled papers or changes to the programme.
In the event that Slide Seminars fail to take place due to cancellations by speakers, the registration fees for these Slide Seminars will be refunded. This will not apply – not even on a pro-rata basis – if the Slide Seminars are taken over by speakers other than those initially specified.

Loss of Name Badge

A fee of 50 EUR must be paid to acquire a new name badge in the event that the name badge, which at the same time entitles the holder to attend the congress, is lost. If the attendee is later able to produce the newly acquired and the previously lost name badge, the fee of 50 EUR most recently paid will be refunded. However, a refund is only possible during the conference.

Liability of the ESP

The ESP is the organiser of the scientific conference. It is liable within the scope of the laws of Belgium. Its liability - regardless of the legal cause - is limited to cases of gross negligence and wilful misconduct. The ESP is, however, also liable for slight negligence if and to the extent that cardinal obligations under the contract are breached.

General Terms and Conditions Only for Registration of Contributions

The following terms and conditions are only applicable to the registration of posters. Presenters are not exempted from the registration fee.

Posters
Attendees may submit abstracts for poster presentations. The first author must undertake to present the poster submitted at the conference. The submission of a poster simultaneously results in binding registration of the speaker to attend the conference. The registration fee must be paid together with the submission of the contribution. Cancellation of conference attendance is possible at no additional cost if the poster is rejected by the scientific committee. In this case, the full registration fee will be refunded.
If the author withdraws a contribution after its acceptance by the scientific committee, registration for the conference will be maintained and there will be no refund of the registration fees.

Declaration Regarding Industrial Relationships
All speakers and first authors are required to disclose to those organising and attending meetings any relevant financial or other relationship that may lead to a potential commercial bias.
All presenters are requested to notify their audience accordingly at the beginning of their presentation.